Osceola Township Board Meeting Minutes and Information
*Minutes are not official until board approval which is done at the following monthly meeting
Osceola Township Meeting Minutes
November 8, 2017
The regular meeting of the Osceola Township Board was called to order by Supervisor Karpiak on November 8, 2017 at 6:15 pm in the Osceola Township meeting room. Board members present were Steve Karpiak, Judy Odgers, Christa Gardner, Aaron Janke, and Don Wareham.
The Pledge of Allegiance was recited.
Motion by Odgers, supported by Gardner to accept the minutes of the October meeting. AVIF
Motion by Gardner, supported by Wareham to accept the financial reports for the General fund and the Road funds. AVIF
Motion to pay $3638.39 in bills for the General fund by Janke, supported by Gardner. AVIF
Public Comment: Melissa Davis, HEET, asked to make a presentation about the goals of HEET to use renewable energy. The presentation will be on the January 2018 agenda.
Agenda: Motion to approve the agenda with the addition of b. Mason Sands under unfinished business by Odgers, supported by Gardner. AVIF
a. Assessor: Written report. In a phone call with Kelli Sobel, State Tax Commission, Karpiak, Odgers, Gardner, and L. Earhart on November 1st, informed the Township that it was not in compliance with the tax rolls requirements (overrides) even though Sobel had previously approved a prior action plan. Karpiak negotiated that the overrides be fixed for the 2019 roll by December 31, 2018. The assessor provided a project overview which shows 717 parcels need to be reappraised. If the township does not fix the issue then the state will seize the tax roll and the township would be responsible for whomever the state hires to fix the roll. The Osceola Township assessor has submitted a proposal for $44,000.00 payable in three installments for the reappraisal project which will begin December 1, 2017. Motion to accept the proposal for $44,000.00 by Janke, supported by Gardner. AVIF
A letter explaining the reappraisal and a questionnaire will be sent to residents in March.
b. Maintenance: Written report for November. D. Odgers thanked whoever raked at Sandy Bottom.
c. DBVFD: Chief Kokkonen reported that the department responded to zero calls.
d. First Responders: Written report. In October, there were 7 calls, 3 in Osceola Twp., 2 in Tamarack City and 2 in Torch Lake Twp. which brings the total calls for the year to 57.
e. TCVFD: Written report for October. The department responded to a house filled with smoke. The department held regular monthly meeting and training session, had annual dinner for all retired and active members. They patrolled the streets and handed out candy on Halloween. The members also participated along with the DBFD for the fire prevention program at the school.
f. TC Utility Board: The November agenda and the October meeting minutes were submitted. The water usage report was submitted. The cost of the building over the meter pit is higher than originally quoted so it has been put on hold. Motion to accept the financial reports with adjustments to #803 -$600.00, #730 +100.00, and #731 +$500.00 by Janke, supported by Odgers. AVIF
Motion to pay the bills in the amount of $1,307.26 by Janke, supported by Wareham. AVIF
g. TLSA: Written reports for October.
h. Supervisor reports: Karpiak attended meetings for KEDA, MTA, and PAC. He received July and August meeting minutes for the NHCWSA from the township representative, Bruce Coppo.
a. Mason Sewage: Andrew Keranen and Jim Koskiniemi, UPEA, were in attendance. Emails from bond attorney, Steve Mann, regarding the resolution to publish for the issue of improvement bonds and intent to reimburse, for the Mason sewer project. Koskiniemi informed the board that the funding is a special program between Rural Development and the DEQ, it has never happened before. Motion to retain Miller, Canfield, Paddock, Stone, P.L.C., Steve Mann as bond counsel by Odgers, supported by Karpiak. AVIF.
Motion to authorize the resolution to publish the Notice of Intent to issue capital improvement bonds and declaration of intent to reimburse by Gardner, supported by Odgers. AVIF
b. Mason Sands: Zach Halkola called Karpiak and informed him that the EPA was on the sands. Amy Keranen, DEQ, is found contaminants on the surface along M26, near the Mason mill and smoke stack. The problem needs to be fixed.
a. Two bids were submitted to repair the roof of pavilion at Sandy Bottom next spring/summer. A motion by Wareham, supported by Janke to award Reed Construction the contract for $6,215.00. AVIF He will also repair the damages to the vents in the bathrooms.
b. Christmas Party: The employee Christmas party will be held at the Quincy Restaurant after the December meeting. Employees are responsible for their own meal.
c. Credit Cards: Gardner has been working with Graphite Municipalities for the township to have the ability to accept tax and water bill payments by credit/debit cards. The company will charge the user a fee and there will be no cost to the township. A resident may swipe a card at the office, call on the phone, or use the link which will be on the township website, water bill, and tax bill. Motion to approve using Graphite Municipalities for credit card service by Odgers, supported by Janke. AVIF.
d. Mason: Jim Koskiniemi, UPEA, reminded the board that the DEQ has approved a 100% grant for the Mason drain field. The disbursement is available now for any invoices after June 9, 2016. These invoices include UPEA, property, and attorney fees.
Motion to approve Karpiak to sign the disbursement for DEQ request on Mason SAW projects. Motion to approve by Gardner, supported by Odgers. AVIF.
Motion to adjourn at 7:10 pm by Gardner, supported by Janke. AVIF
Previous Board meeting minutes can be viewed by clicking on the months below:
March 2017 Public Budget Meeting